QuickBooks Desktop

NS90: Migrate:

Quickbooks Desktop & Enterprise to Netsuite

Outgrow QuickBooks Desktop without leaving your history behind.

NS90: Migrate extracts from Pro, Premier and Enterprise files without touching your live data, consolidates every file into NetSuite subsidiaries, and loads the depth of history you choose, even into a NetSuite account that is already live.

Plan my QuickBooks Desktop migration

See Support Data

Source

QuickBooks Desktop Pro, Premier, Enterprise(incl. 2023+)

EXTRACTION

Intuit QuickBooks SDK on a copied company file

DATA DOMAINS

28 supported, our broadest source

DELIVERED

6 QBD migrations, up to 137 company files each

Depth

Options 3 and 4

WHY NOW

May 31, 2026

Intuit discontinued QuickBooks Desktop 2023 services

Payroll, bank feeds, payments and security updates have stopped for 2023 versions, and new Desktop subscriptions are limited. Every month on an unsupported file adds risk. NS90 gets the data out cleanly before it has to be rescued.

Source: Intuit QuickBooks Desktop service discontinuation policy

// Supported Data Domains

28 QuickBooks Desktop data domains, mapped field by field to NetSuite

Every domain has a proven field-level mapping from QuickBooks Desktop to NetSuite, with the legacy source object shown so your team can check coverage against its own data.

Master data

Transaction

Balances & files

Master data

Customers, vendors, items and the records every transaction depends on.

Customer

Customer

Other name

OtherName

Item

Item*

Project / job

Customer:Job

Vendor

Contact

Customer · Vendor

Bill of materials

ItemInventoryAssembly

Fixed asset

ItemFixedAsset

Transaction

Sales, purchasing, banking and inventory transactions, with the reference numbers your team knows.

Invoice

Quote

Estimate

Customer payment

ReceivePayment

Check

Credit card credit / refund

CreditCardCredit

Vendor bill

Bill

Bill payment

BillPaymentCheck

Work order

Estimate → Work order

Transfer order

Inventory transfer

Sales order

SalesOrder

Credit memo

CreditMemo

Deposit

Credit card charge

CreditCardCharge

Purchase order

PurchaseOrder

Vendor credit

VendorCredit

Journal entry / transfer

JournalEntry · Transfer

Service agreement

Sales form

Inventory quantity

Item quantities

Balances & files

Period balances for reconciliation, and the documents attached to your records.

Trial balance

Trial balance by period

File attachments

Attach folder

Choose your depth

Bring as much QuickBooks Desktop history as your business needs

Trial balances are part of every option. Pick how much transaction detail lives in NetSuite and how much stays reportable in NetSuite Analytics Warehouse.

Option 1

Balances

Trial balances only

Monthly trial balances by account and segment loaded to NetSuite. Fastest path to a clean opening position.

Available

Option 2

Balances + drill-down

Trial balances in NetSuite, detail in NSAW

Trial balances in NetSuite with transaction-level drill-down to legacy detail in NetSuite Analytics Warehouse.

Available

Option 3

Open items + history

Masters and open transactions in NetSuite, history in NSAW

Customers, vendors, items and open AR/AP/orders in NetSuite. Every closed transaction stays reportable in NSAW.

Chosen on 3 QuickBooks Desktop projects

Option 4

Full history

Open and closed transactions in NetSuite

The years you choose of closed and open transactions in NetSuite, with automated trial-balance true-up by period.

Chosen on 3 QuickBooks Desktop projects

WHAT WE’VE LEARNED ON QUICKBOOKS DESKTOP PROJECTS

The QuickBooks Desktop details that make or break a migration

These come from real NS90 QuickBooks Desktop projects. Each is already built into our standard QuickBooks Desktop mapping, so you don’t discover it at UAT.

One extraction method for every edition

We extract Pro, Premier and Enterprise the same way, through the Intuit QuickBooks SDK. Scripted automation opens each company file, authorizes once and extracts, so the same process scales from one file to more than a hundred, with no third-party drivers to license.

Never extract from the live file

We work on a copied company file on a dedicated machine, with idle reboots and backups kept away from it. Two extracts are compared before one is trusted.

Many files, one NetSuite

Each company file lands in its own schema. Accounts are harmonized per file and checked against the subsidiary they belong to, then everything is merged into one load set. Once every file has landed in TEMP, harmonization, merge and load run in one pass across all companies.

Three kinds of transaction ID

QuickBooks has an internal TxnID, a TxnNumber and the RefNumber your team recognizes. We keep all three, and resolve duplicate reference numbers predictably.

Deposits and Other Names

A QuickBooks deposit maps to a NetSuite deposit, not a customer deposit, and its payee can be an Other Name. We carry the Other Names list and split deposits where mandatory segments require it.

History cut-offs that still reconcile

A payment applied to an invoice older than the cut-off would show as unapplied. Stand-in entries keep AR and AP aging exact on day one.

Attachments live outside the file

QuickBooks keeps attachments in a separate Attach folder with no export for the links. We collect and relink them to the right NetSuite records.

History into a live NetSuite

Already on NetSuite with open items only? We load prior years into production, with exclusion rules so nothing already live is duplicated.

Authorize once per file

Each company file needs a one-time authorization for the extraction app. We script that step, so 100+ files don't mean 100+ manual approvals.

Accounts enabled per subsidiary

Every harmonized account is checked against the subsidiaries that use it, preventing invalid-account errors at load.

How NS90: Migrate works

From QuickBooks Desktop to a reconciled NetSuite in six steps

Every step runs on NS90 Migrate, MHI’s cloud-native migration engine on NSIP and NSAW. It handles extraction, landing, harmonization, parallel loading and trial-balance validation as repeatable jobs, so each rehearsal and the final delta pull run the same way.