Sage 500

NS90: Migrate:

Sage 500 to NetSuite

Sage 500 to NetSuite, every company out of one database and into its own subsidiary.

NS90: Migrate reads your Sage 500 SQL Server database read-only, separates each company into its own NetSuite subsidiary, decomposes GL strings into segments, and loads balances and the history you choose with proof by period.

Plan my Sage 500 migration

See Support Data

Source

Sage 500 (formerly MAS 500) on SQL Server

EXTRACTION

Read-only SQL Server or a restored backup

Data domains

9 supported

DELIVERED

Sage 500 migration for a multi-company distributor

WHY NOW

VB6

Sage 500 still runs on a VB6-era platform, and versions 2019 and earlier no longer receive fixes

Sage hasn't announced an end-of-life date, but the platform is aging and partners are planning exits. Moving now, while the system and the people who know it are still available, keeps the migration a project instead of a rescue.

Source: Sage Community Hub (Sage 500 support status)

// Supported Data Domains

9 Sage 500 data domains, mapped field by field to NetSuite

Every domain has a proven field-level mapping from Sage 500 to NetSuite, with the legacy source object shown so your team can check coverage against its own data.

Master data

Transaction

Balances & files

Master data

Customers, vendors, items and the records every transaction depends on.

Customer

tarCustomer

Contact

Vendor contacts

Vendor

tapVendor (active only)

Transaction

Sales, purchasing, banking and inventory transactions, with the reference numbers your team knows.

Vendor bill

AP vouchers

Vendor payment

AP payments

Journal entry

GL transactions view

Vendor credit

AP debit memos

Deposit

Cash receipts and deposits

Balances & files

Period balances for reconciliation, and the documents attached to your records.

Trial balance

GL by period, incl. adjustment period 13

Choose your depth

Bring as much Sage 500 history as your business needs

Trial balances are part of every option. Pick how much transaction detail lives in NetSuite and how much stays reportable in NetSuite Analytics Warehouse.

Option 1

Balances

Trial balances only

Monthly trial balances by account and segment loaded to NetSuite. Fastest path to a clean opening position.

Available

Option 2

Balances + drill-down

Trial balances in NetSuite, detail in NSAW

Trial balances in NetSuite with transaction-level drill-down to legacy detail in NetSuite Analytics Warehouse.

Available

Option 3

Open items + history

Masters and open transactions in NetSuite, history in NSAW

Customers, vendors, items and open AR/AP/orders in NetSuite. Every closed transaction stays reportable in NSAW.

Chosen on 1 Sage 500 project

Option 4

Full history

Open and closed transactions in NetSuite

The years you choose of closed and open transactions in NetSuite, with automated trial-balance true-up by period.

Available

What we’ve learned on Sage 500 projects

The Sage 500 details that make or break a migration

These come from real NS90 Sage 500 projects. Each is already built into our standard Sage 500 mapping, so you don’t discover it at UAT.

Many companies, one database

Sage 500 keeps every company in one SQL Server database. We split by company and load each into its own NetSuite subsidiary in one pass.

GL strings decomposed

Account strings that combine account, department and location become a NetSuite account plus segments, including custom ones like finance location.

The 13th period

Year-end adjusting periods load into NetSuite adjustment periods, so annual balances tie without distorting December.

Bank accounts belong to one subsidiary

Cash and bank accounts are mapped per subsidiary, avoiding invalid-account errors when company files share account numbers.

Balances or detail, never both

For each year we agree whether trial balances or detailed transactions carry the balance, so nothing is counted twice.

Approval workflows off during loads

Historical bills load without getting stuck in approval queues; workflows are restored after.

Vendor refunds modeled correctly

Refunds recorded as negative bills in Sage become deposits applied to vendor credits in NetSuite.

Segments checked per subsidiary

Every subsidiary's trial balance carries department and location before load.

Cash mapped per company

Each company's cash accounts map to its own NetSuite bank accounts.

Beginning balances plus deltas

Balances load as an opening position plus monthly deltas, so every period ties.

History archived, not overloaded

Deep Sage 500 history stays reportable in NSAW instead of crowding NetSuite.

How NS90: Migrate works

From Sage 500 to a reconciled NetSuite in six steps

Every step runs on NS90 Migrate, MHI’s cloud-native migration engine on NSIP and NSAW. It handles extraction, landing, harmonization, parallel loading and trial-balance validation as repeatable jobs, so each rehearsal and the final delta pull run the same way.